Variant-Aware Documentation Platform
Create, approve, release, and hand over machine documentation from one structured source that understands every sold variant
Our role
We defined the documentation domain model, variant resolution rules, permissions, authoring and approval workflow, release architecture, and customer export paths.
Case images
See the concrete visuals, test environments, and outputs that make the story easier to assess.
The Problem
Machine documentation is often assembled late from copied documents, engineering folders, and supplier files. Variant details drift between the bill of materials, configuration, manuals, and customer handover, while reviewers cannot see exactly which approved content belongs to the delivered machine.
- Repeated copy-and-edit work creates conflicting instructions across machine families and customer variants
- BOM, option, and configuration dimensions are not connected to the content selection used for a release
- Approvals, revisions, exports, and customer handovers lack a durable history of who released what
Why It Matters
Documentation is part of the machine delivery. If its source, variant applicability, and approval state are unclear, engineering knowledge is lost at handover and later service work starts from uncertain information.
- Completeness of documentation for each sold machine and variant
- Traceability from approved source modules to released customer outputs
- Efficiency of author, technical review, approval, and handover workflows
Our Solution
Structured content model for procedures, warnings, components, media, and reusable machine modules linked to BOM and configuration dimensions
Author-review-release workflow with role-specific views, approval gates, and immutable release records
Variant resolver that assembles the applicable content from the approved source for a machine configuration
Versioned PDF and customer handover exports with source links, release identity, and change traceability
Results
Copied document packages with manual variant cleanup, uncertain approvals, and weak handover traceability
Approved modular source content resolved by machine configuration into traceable, versioned customer releases
- Authors maintain shared modules while preserving machine-specific applicability and ownership
- Reviewers can approve the exact content and configuration context intended for release
- Customers and service teams receive coherent outputs that can be traced back to an immutable release
Project context
A machine builder needed to deliver documentation across configurable equipment without maintaining a separate document set for every variant. neexo connected modular technical content to product and BOM dimensions, designed the author-review-release lifecycle, and created a release model that preserved approvals and historical customer handovers.
Deliverables
- Structured documentation and applicability model linked to BOM, modules, options, and configuration dimensions
- Role-based authoring, review, approval, release, and immutable version-history workflow
- Variant-specific PDF and customer handover export package with release traceability
Want documentation delivery to follow the machine configuration instead of manual copy work?
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